Role Descriptions – 1.5.2023

 

COMMITTEE MEMBER

Being a committee member is not only about attending meetings but about working with the other members of the committee to reach a consensus about the business before it.

Specifically, committee members should

  • Endeavour to attend all meetings, or send apologies to the Secretary or Chair for absences.
  • Prepare for the meeting by reading the agenda, reports and any emails before the meeting.
  • Participate fully in the meeting, listening to what others have to say and contributing positively to the discussion,
  • Fullfil any responsibilities assigned to you at the meeting and be prepared to report back on your progress at the next meeting.
  • The club request all committee members to be actively involved in the running of the club at some level. As such we request that a committee member should be actively involved in sub committee work (if there is one), ongoing project or actively supporting an executive member of the committee such as President, Treasurer or Secretary –
  • Sub Committees can be found here – Roles and Responsibilities – Northern Counties Cricket Club (invernesscricket.co.uk)
  •  Not volunteer for tasks which they may not be able to complete.

SECRETARY

The Secretary is a key role within the Club. The secretary is the primary administration officer of the committee and provides the links between the committee, members and outside agencies. The Secretary should be a good communicator, maintain confidentiality on relevant matters and have the ability to delegate tasks and supervise others.

Specific duties include but are not limited to:

  • Maintain records of the club committee and ensure effective management records
  • Manage minutes of committee meetings, ensuring minutes are distributed to Committee members shortly after each meeting
  • Development of the agenda in consultation with other committee members and distribution prior to the meeting
  • Ensure that the records of the committee are maintained as required by laws and requirements set out by the club constitution, NoSCA and Cricket Scotland and made available when required by authorised persons. These records may include lists of committee members, committee meeting minutes, and other official records
  • Ensure that proper notification is given of club meetings including committee meetings, EGM and AGMs
  • Manage the general correspondence for Northern Counties Cricket Club except for such correspondence assigned to others
  • Manage the clubs membership database and NoSCA registration. Ensuring new members are added and old members are removed.

TEAM CAPTAINS AND VICE CAPTAINS

At any level of cricket, the Captain is a vital part of team performance, camaraderie, player development and enjoyment. Within the framework of the Club’s Constitution and guiding principles, each team Captain sets the standards for players to attain.

Captains earn the respect of players, opponents and umpires through their personal behaviours and actions. This in turn reflects how Northern Counties Cricket Club is regarded in cricketing circles and the broader community.

To be successful ALL our Captains and Vice Captains need to be on board with consistent, strong and positive messages regarding our club behaviours, culture, our past history and our future.

The Captains should lead by example, at training and on game day, by creating an environment based on enjoyment, self-improvement, putting the team first and playing to win.

There are many subtle tasks for a captain and Vice Captain here is a small breakdown of some of the larger tasks, however communication is key .

• Organise with VC to find a suitable team to play any fixtures.

• Ensure that any required equipment is taken/made available.

• Have a good understanding of all Laws, Playing conditions and Code of conduct in use for all competitions entered.

• Communicate with Sub committees linked to playing (Such as Coaching) on strategy and approach

• Delegate jobs to ensure everyone is involved.

• Communicate with Core and Fringe players on how they can improve or what they should be working on.

• Development league Captain – Either Captain or Vice Captain must ensure that a PVG certified person is in attendance at every game.

TREASURER

  • The Treasurer is responsible for financial supervision
  • Specific duties include but are not limited to planning for the organisations financial future monitoring the organisations revenue and expenditure.
  • Provide advice to the committee in their management of finances Lead the annual account review process and ensure appropriate annual accounts are provided to the committee for approval Ensure development and committee review of financial policies and procedures Support any required auditing processes Receipt of all incoming monies Bank all monies received Pay all accounts Maintain accurate records of all income and expenditure Ensure that all receipts and payments concur with bank deposits and withdrawals Be a signatory on club account Monitor Membership database ensuring all players have active membership

CHILD PROTECTION OFFICER (Taken from CS Template)

▪ Implement the SGB child protection policy and procedures. ▪ Encourage good practice by promoting and championing the child protection policy and procedures.

▪ Monitor and review the child protection policy and procedures to ensure they remain current and fit for purpose.

▪ Regularly report to the Management/Committee/Board.

▪ Raise awareness of the Club Child Protection Officer role to parents/carers, adults, and children involved in the club.

▪ Raise awareness of the Code of Conduct for working with children to parents/carers, adults and children involved in the club.

▪ Challenge behaviour which breaches the Code of Conduct.

▪ Keep abreast of developments in the field of child protection by liaising with the SGB Child Protection Officer, attending relevant training or events and subscribing to the Safeguarding in Sport newsletter.

▪ Organise/signpost appropriate training for all adults working/volunteering with children in the club.

▪ Respond appropriately to disclosures or concerns which relate to the well-being of a child.

▪ Maintain confidential records of reported cases and action taken.

▪ Where required liaise with the SGB Child Protection Officer and/or statutory agencies and ensure they have access to all necessary information.

CLUB PRESIDENT

  • The club President must be aware of all activities.within the club. They are the figurehead of the club and the buck stops with them on all matters.
  • They should have a clear vision of where the club is going and how it will get there and will need to bring others along on that journey.
  • They are responsible for the Clubs’ image They should be “hands on” or delegate tasks, responsibility or authority accordingly.
  • They must be friendly and approachable
  • Specific Tasks Chair committee meetings and AGM # Lead on the preparation of Club’s Development Plan.
  • Liaise with outside bodies with regard to Club and Cricketing matters. # Report back to committee on any meetings held Represent the Club at NoSCA meetings # Ensure that all legal obligations are met by the Club # Ensure that all fixtures are fulfilled. # Communicate regularly with Club Secretary, Treasurer, CWPO, Coaches, Players, and Parents.
  • Maintain and Administer Website * Lead Administrator for Facebook * Organise Junior Kit purchase and distribution.* Attend as many games (1st and Development) as possible.
  • Help with match day set up and put away at home games Lead on any disciplinary matters.
  • Decide on annual “Presidents Award” for overall contribution to the club.
  • Maintain awareness of any delegated tasks’ progress

# Tasks that are currently or could be partially or wholly delegated.

* Tasks that could be delegated in future